The Events Coordinator is responsible for planning and executing a range of exciting and prestigious events to showcase entrepreneurs and the small business community in British Columbia.
You will manage everything from our larger showcase events like our Small Business BC Awards and INSPIRE, to our smaller more intimate pop-ups across the province – working closely with venues, sponsors, suppliers, and speakers to deliver exceptional events.
The ideal candidate will have exemplary organizational skills and attention to detail with over 2 years experience of delivering high-quality events. Reporting to the Marketing Manager, this position will be responsible for coordinating and executing a variety of events throughout the year.
Small Business BC helps British Columbian entrepreneurs grow successful and sustainable businesses. Join a team passionate about the impact and positivity of small business and help make a difference in our community.
1. Coordinates event logistics for large and small-scale events and outreach activities for the small business community
- Collaborates with the Marketing and Communications team on creative elements, themes, promotion and planning of all SBBC events;
- Sources, negotiates, and liaises with event suppliers, partners, and external speakers;
- Coordinates communications with and supports event stakeholders including exhibitors, volunteers and sponsors;
- Sets up, monitors and updates event ticketing/registration system(s);
- Coordinates event materials, marketing materials, sponsor collateral and signage;
- Recruits, schedules and directs a team of event volunteers for full event execution
- Tracks and monitors event-related budgets and contracts
- Provides post-event analysis, budget reports, and gathers participant feedback through formal event surveys.
2. Provides coordination and administrative support for the Small Business BC Awards contest
- Coordinates communications with and support of Small Business BC Awards contest nominees, finalists, judges, sponsors and event attendees through written and verbal mediums;
- Works to create and update a comprehensive ‘turn-key event manual’ which covers management, administration, communications, marketing and execution of SBBC’s signature event;
- Collects and reports information on contest/event marketing initiatives;
- Schedules and prepares regular event update meetings;
3. Marketing and Promotion
- Creates a target list and informs prospective nominees about SBBC contests and events;
- Supports marketing/communications by acting as a liaison between advertising sponsors and graphic designers/printers on the creation and execution of event campaigns and collateral;
4. Responsible for the management and coordination of all outreach activities. Acts as the point person for all partnering organizations.
- Promotes SBBC events by attending various outreach activities such as tradeshows, events, etc. in the community
5. Builds relationships with potential and existing partners to promote Small Business BC products, services and education.
- Works closely with the Business Development team to maintain partner relations and maximize the organization’s exposure.
6. Prepares and updates SBBC’s community events calendar
7. Performs other related duties as required
- Supports communications, marketing and web functions related to events ensuring adherence to relevant legislation (i.e. C.A.S.L.)
- Coordinates multiple projects and deadlines during peak times of the year
- A degree or diploma in Events Management, Marketing or Communications and minimum 2 years event planning experience, or an equivalent combination of education and business-related experience.
- Minimum 2 years in project management, planning, coordinating and taking projects from concept to completion preferred
- Self-motivated, flexible and open to changing priorities and managing tasks simultaneously with compressed deadlines.
- Valid BC Driver’s license required
- Experience with public speaking & presentations
- Excellent problem-solving skills
- Possess excellent interpersonal and communication skills both verbal and written
- Good understanding of marketing concepts and strategies
- Ability to coordinate activities among staff
- General knowledge of a wide variety of business subjects & an entrepreneurial mindset
- Ability to work in French or other languages is considered an asset
WHAT WE CAN OFFER YOU
- BCGEU Level: Range 18, step 1 $2093.81 bi-weekly (non-negotiable); Small Business BC is not a government department; however, this position is a part of the BC Government Employees Union.
- Benefits: Full benefits package after the completion of 3 months including extended health and dental coverage, MSP premiums and Group RRSP contributions
- Paid vacation time and additional paid ‘Flex Days’ every three weeks
- Be a part of a young and dynamic team working hard to making a difference within the small business community
- No phone inquiries please.
- Review of applications will commence on July 2, 2019